About VML Health:  

VML HEALTH is a global healthcare agency that partners with healthcare clients across a broad definition of health, from high science to wellness and everything in between. It operates fluidly within the VML agency, as a core group of health specialists (a ‘vertical’) that has the benefit of autonomy in management, but with support of non-health expertise.  

At the heart of health is the story of life – all the highs and lows, ambitions, and possibilities. But facing a health challenge can suddenly pull people away from these stories, knocking them off course. 

Our purpose is to bridge this gap, bringing people closer to life and all its meaning. We gain a deeper understanding of Healthcare Professionals’ and patients’ needs, behaviors and lived experiences through what we call ‘radical empathy’. 

VML Health creates connected brands that get to the heart, bringing people closer to the lives they want to live.  Get to the heart. Connect for life. 

Who we are looking for:

The role of the Project Manager is to scope, define, manage, and lead the implementation of all online and offline projects from inception, to production launch. The Project Manager will manage the execution of the tactical plan agreed upon by the client including coordination of internal and external resources, timelines and team communication.  In addition, promotes and ensures that project management standards such as tools, milestones and approvals are utilized and followed.  An effective problem-solver on a day-to-day basis, the Project Manager must be adept at anticipating problems and recognizing opportunities in a fast-paced environment.

The Project Manager requires superior project management skills. This person must be a conscientious team player and a good organizer. This person also demonstrates excellent verbal and written communication skills.  The Project Manager is a creative problem solver, exhibiting initiative and a take-charge attitude.

 What you’ll do:

• Provide day-to-day management of projects from initiation through implementation and deployment through organization, facilitation, negotiation, great interpersonal skills, and communication in keeping team members up to date on status of projects.
• Consistently demonstrate active problem resolution in order to ensure smooth project process and resolve schedule conflicts. Schedule and run internal status meetings.
• Analyze and manage ongoing utilization and profitability per account. Assist in assignment decisions with senior lead and provide support and knowledge transfer.
• Set-up projects in our financial tracking system and server (job codes, estimate entry, server folders, etc.).
• Collaborate with discipline leads, Account and Project Management to support development of scope of work based on functional and business requirements.
• Actively engage the Account team regarding deliverables and timing expectations to support a balanced workload for the agency.
• Communicate status of project to the team and client on a regular basis.
• Uphold quality control standards, ensuring milestone sign off from Production, Art Buying, Editorial, and Retouching departments.
• Champion all company and departmental processes and initiatives, including advocating and executing them, as well as assisting in ongoing process improvement.
• Demonstrate consistently good judgment in choosing methods of communication that are most effective and efficient (i.e. team meetings, in person, phone, email).
• Provide critical project information on scope, budget, and timeline to client or through senior team on a regular basis.

What You’ll Need:

• 3-5 years project management experience or traffic coordination, preferably in an agency or high-tech environment.
• Demonstrate effective planning, organization, and time management skills and analysis/assessment capabilities as well as effective presentation skills.
• Capacity to understand dynamics of multi-discipline teams and resolve team-related issues that could impact deliverables.
• Able to prioritize and manage multiple concurrent tasks/projects in a fast-paced deadline driven environment and deliver quality results.
• Passionate about the discipline, the team, and the company.
• Proficiency in Microsoft Project, Excel, Word, and PowerPoint
• A strong work ethic that includes a “get the job done” attitude.
• Team Player and good listener
• Self-starter able to work collaboratively as well as independently
• Ability to resolve conflicting situations

What we offer: 

• Passionate, driven people | We champion a culture of people that do extraordinary work.
• Consciously cultivated culture | We aim to embody the behaviors to build an inclusive community that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.
• Competitive benefits | What we offer full time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.
• Growth-minded opportunities | We aim to nurture a culture of real-time feedback, growth-oriented mindset, and plenty of training opportunities through VML and WPP, so you can continue to grow personally and professionally.

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